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Info Source

Info Source

Sources of Federal Government and Employee Information
2016

Belledune Port Authority

General Information

Introduction to Info Source

Info Source: Sources of Federal Government and Employee Information provides information about the functions, programs, activities and related information holdings of government institutions subject to the Access to Information Act and the Privacy Act. It provides individuals and employees of the government (current and former) with relevant information to access personal information about themselves held by government institutions subject to the Privacy Act and to exercise their rights under the Privacy Act.

The Introduction and an index of institutions subject to the Access to Information Act and the Privacy Act are available centrally.

The Access to Information Act and the Privacy Act assign overall responsibility to the President of Treasury Board (as the designated Minister) for the government-wide administration of the legislation.

Background

The Port of Belledune is a world?class deep?water facility with exceptional year?round cargo?handling capacity. Situated on Chaleur Bay in northeastern New Brunswick, Canada, the port is set snugly within the protected confines of a deep bay flowing into the Northumberland Strait. It offers some of the shortest routes between strategic ports in Europe and a key inter-modal exchange point in North America. Being a young port that includes a terminal developed less than 10 years ago, we offer state-of-the-art infrastructure and equipment.

Information about the history of the Port of Belledune and information about its legislative foundation can be found at: http://www.portofbelledune.ca/history.php

The Belledune Port Authority (BPA), which manages and promotes the Port of Belledune, is an autonomous Federal agency created in 2000 pursuant to the Canada Marine Act. The Authority is governed by a Board of Directors comprised of four (4) representatives nominated in consultation with port users, as well as one (1) representative appointed by each of the Government of Canada, the Province of New Brunswick and the Village of Belledune. Daily port activities and port operations are the responsibility of the President & Chief Executive Officer as well as a management team.

All 18 Canadian Port Authorities are regulated by the Canada Marine Act however there are specific Letters Patent for each Canadian Port Authority; each port is responsible to Parliament through the Minister of Transport, Infrastructure and Communities.

Responsibilities

The BPA is a financially self-sufficient federal entity responsible for administering the Port of Belledune in the Village of Belledune, New Brunswick. The BPA operates with full commercial discipline, and reinvests net profits generated from port activities into port infrastructure.  The role of the BPA is to facilitate and expand the movement of cargo through the Port of Belledune; provide good working, safe facilities; marine related services; and technologies that are competitive, safe, commercially variable and customer oriented. The BPA’s mission is To develop to the fullest, the services and facilities of the port, to enable it to become an anchor of economic development in Northern New Brunswick”.

 

The mandate of the Belledune Port Authority is to oversee the operation of the Port of Belledune, provide the required port infrastructure to support maritime trade and to promote the port in the best interests of Canada’s domestic and international waterborne trade.  Additional information about the BPA’s mandate can be found at: http://www.portofbelledune.ca/mission.php

The President & Chief Executive Officer of the BPA, who is the Head of the Institution for the purposes of the Access to Information Act and Privacy Act, exercises all the powers and responsibilities pertaining to this function under the Act in question.  The capacities, powers and responsibilities of the
BPA are contained in the Canada Marine Act.

Note:  The President & Chief Executive Officer of the Belledune Port Authority did not delegate any of his powers and responsibilities under the Access to Information Act during the reporting period.

Institutional Functions, Programs and Activities

Institution-specific Content

Port Activities

The Belledune Port Authority’s (BPA’s) mission is to operate a competitive and sustainable port that provides quality shipping services to the industries and clients it serves. The BPA is an important part of the economy in New Brunswick and plays a key role in economic development, marketing, and transportation infrastructure that supports New Brunswick as primarily an export economy.

Port Operations

Description: Includes information related to vessel particulars, safe and secure operations and emergency preparedness and planning. Also includes information related to maintenance of facilities, infrastructure planning and construction, inspections, progress reports and signage, and environmental policies and studies.

Document Types: Port Operations Regulations, navigation descriptions, work authorizations and permits, notices of tender, inspection reports, progress report, and other correspondence.

Record Number: not available.

Finance and Administration

Description: Includes information related to port operations such as the setting and revision of tariffs which include harbour dues, berthage and wharfage fees. Also includes information related to cargo management, accounts receivable, accounts payable, administrative reports, administrative policies and all human resource files.

Document Types: Fee schedules, statistical reports, tonnage reports, management reports, financial statements, five year business plan, budgets, and data and cost analysis.

Record Number: not available.

Marketing

Description: Includes information related to the economic objectives of the port, strategic planning which also includes business analysis, forecasts, cargo overviews, statistics and business case analysis. Also includes information related to the marketing plan, communications plan and the business development plan.

Document Types: marketing plan, business development plan, public relations plan, website, reports, proposals, quotations, and other correspondence.

Record Number: not available.

Internal Services

Internal services constitute groups of related activities and resources that are administered to support the needs of programs and other corporate obligations of an organization. These groups are management and oversight services, communications services, legal services, human resources management services, financial management services, information management services, information technology services, real property services, materiel services, acquisition services, and travel and other administrative services. Internal services include only those activities and resources that apply across an organization and not to those provided specifically to a program.

Acquisition Services

Acquisition services involve activities undertaken to acquire a good or service to fulfill a properly completed request (including a complete and accurate definition of requirements and certification that funds are available) until entering into or amending a contract.

Communications Services

Communications services involve activities undertaken to ensure that Government of Canada communications are effectively managed, well coordinated and responsive to the diverse information needs of the public. The communications management function ensures that the public—internal or external—receives government information, and that the views and concerns of the public are taken into account in the planning, management and evaluation of policies, programs, services and initiatives.

Financial Management Services

Financial management services involve activities undertaken to ensure the prudent use of public resources, including planning, budgeting, accounting, reporting, control and oversight, analysis, decision support and advice, and financial systems.

Human Resources Management Services

Human resources management services involve activities undertaken for determining strategic direction, allocating resources among services and processes, as well as activities relating to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies and plans.

Information Management Services

Information management services involve activities undertaken to achieve efficient and effective information management to support program and service delivery; foster informed decision making; facilitate accountability, transparency and collaboration; and preserve and ensure access to information and records for the benefit of present and future generations.

Information Technology Services

Information technology services involve activities undertaken to achieve efficient and effective use of information technology to support government priorities and program delivery, to increase productivity, and to enhance services to the public.

Legal services

Legal services involve activities undertaken to enable government departments and agencies to pursue policy, program and service delivery priorities and objectives within a legally sound framework.

Management and Oversight Services

Management and oversight services involve activities undertaken for determining strategic direction and allocating resources among services and processes, as well as those activities related to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies or plans.

Materiel Services

Materiel services involve activities undertaken to ensure that materiel can be managed by departments in a sustainable and financially responsible manner that supports the cost-effective and efficient delivery of government programs.

Real Property Services

Real property services involve activities undertaken to ensure that real property is managed in a sustainable and financially responsible manner, throughout its life cycle, to support the cost-effective and efficient delivery of government programs.

Travel and Other Administrative Services

Travel and other administrative services include Government of Canada travel services, as well as those other internal services that do not smoothly fit with any of the internal services categories.

Legend

  • Standard Classes of Records (CoRs)
  • Standard Personal Information Banks (PIBs)

Classes of Personal Information

A class of personal information is a description of personal information that is:

  • Not used to make an administrative decision affecting the individuals
  • Not intended to be retrieved by a personal identifier (e.g. name)

The BPA has nothing to report at this time.

 

Manuals

  • Belledune Port Authority Code of Practices & Procedures
  • Belledune Port Authority Environmental Management System
  • Belledune Port Authority Land-use Plan
  • Belledune Port Authority Port Contingency Plan
  • Belledune Port Authority Port Information and Advice to Masters
  • Belledune Port Authority Port Security Plan
  • Port Authorities Management Regulations
  • Port Authorities Operations Regulations

Additional Information

The Government of Canada encourages the release of information through requests outside of the ATIP (Access to Information and Privacy) process.  You may wish to consult the Belledune Port Authority’s completed Access to Information (ATI) summaries http://www.portofbelledune.ca/access.php and open data.  To make an informal request, contact:

Belledune Port Authority

112 Shannon Drive

Belledune, New Brunswick E8G 2W2

Telephone: 1-506-522-1200
Facsimile: 1-506-522-0803

E-mail: info@portofbelledune.ca

Internet: www.portofbelledune.ca

Belledune Port Authority conducts Privacy Impact Assessments (PIAs) to ensure that privacy implications will be appropriately identified, assessed and resolved before a new or substantially modified program or activity involving personal information is implemented.  Summaries of completed PIAs are available.

Please see the Introduction to this publication for information on formal access procedures under the provisions of the Access to Information Act and the Privacy Act. The following outlines how to make a formal ATIP request.

Mail your letter or Access to Information Request Form (Access to Information Act) or Personal Information Request Form (Privacy Act), along with any necessary documents (such as consent or the $5.00 application fee for a request under the Access to Information Act) to the following address:

Belledune Port Authority

Access to Information and Privacy Coordinator

112 Shannon Drive

Belledune, New Brunswick 

E8G 2W2

Please note:  Each request made to the Belledune Port Authority under the Access to Information Act must be accompanied by an application fee of $5.00, cheque or money order made payable to the Belledune Port Authority


Reading Room

In accordance with the Access to Information Act and Privacy Act, an area on the premises will be made available should the applicant wish to review materials on site.  The address is:

Belledune Port Authority

112 Shannon Drive

Belledune, New Brunswick




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